Have you ever sat in a meeting where you were suddenly jolted out of your daydream when someone asked for your opinion? Maybe you remember that meeting that seemed to drag on with no end in sight. Maybe you don’t remember the meeting at all. Did you ever leave a meeting wondering if you had accomplished any planning at all? It’s an outstanding feeling when you’ve been struck with a lightning bolt of innovative ideas. You want to participate in a meeting where you can discuss an effective plan for turning an innovative idea into a reality.

 3 Traits for Healthier Meetings and Happier Employees

1. Communication – In any type of meeting communication is the most important aspect. During a plan meeting, communication can occur verbally, on paper, and even through body language. It is imperative to understand social cues to communicate ideas and plans effectively. The ability to articulate an idea or plan during a meeting is also important. To assure the best articulation of an idea, a counter idea, or a plan, it is wise to prepare. Whether you are the one with the idea or the one proposing a plan, it is best to prepare for the meeting by practicing what you want to say. Imagine different meeting scenarios and how you would like to respond to each. Be careful not to forget to listen. Listening is just as important as reading social cues and preparing for the meeting. All parties involved in the plan meeting must be open to listening to each other. Keeping an open mind and being open to suggestions is the best way to collaborate on the most fruitful plan for the group.
2. Have an agenda – An agenda is a list of topics that the group members would like to address during the meeting. The agenda should also be organized in a way that flows in a specific order. When preparing for a meeting, it is best to collaborate on an agenda so that all parties involved are on the same page about the different topics they would like to address. Keeping to an agenda is the best way to stay on topic and make the most out of the time spent in a planning meeting. This will prevent anyone from leaving a meeting feeling like they just wasted their time.
3. Keep the goal in mind – Lastly, It is important to keep the reason for the meeting in mind. Define the goal for the meeting before the sit-down. If ever the conversation seems to stray, members should ask themselves one question: “Will talking about this help us reach our goal?” This simple question will help redirect the conversation back to an efficient path. 

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